Suppliers chased, orders placed, documents filed.
Operations runs on follow-ups: a late quote, a delivery date nobody confirmed, a delivery note waiting to be typed in. Our AI does the chasing and the data entry, and you approve every purchase order before it leaves.
This is the week of your operations or purchasing coordinator, and often of the owner too. Supplier conversations are spread across email and WhatsApp, documents arrive as PDFs, scans and phone photos, and the stock sheet is only as current as the last person who touched it.
Every quote and delivery date needs chasing.
Invoices and delivery notes are typed in by hand.
Stock runs out because nobody placed the order.
Once the routine work is automated, overdue answers get chased without anyone picking up the phone, and each reply is recorded against the right order. Documents become rows in your sheet or ERP and are filed where you can find them. Your coordinator spends the day solving problems, not typing.
Each card shows what starts it, what the AI does, what waits for you and what you get.
Green runs on its own. Gold waits for your approval. Amber stays with a person.
Every quote, delivery date and document that is past due gets a polite reminder by email or WhatsApp. Suppliers who still have not replied after the second reminder appear on your list.
AutomaticDelivery notes and supplier invoices that came in overnight are read, entered into your system and filed. One blurry scan the AI was unsure about waits for a person to check.
Your approvalStock of a fast-moving item drops below your reorder level. A draft purchase order appears, addressed to the supplier you normally use. You approve it, and the delivery date goes on the tracker.
Your approvalOrders ready to ship have courier pickups booked and tracking sent to customers. A failed delivery is chased the same day, and your tools agree with each other because every change was copied across.
AutomaticYour operations week, joined up.
The same three tiers apply in every department. Here is where this department's work sits: what runs on its own, what waits for your approval, and what stays with your people.
Routine work runs on its own, every day.
The AI prepares it and you release it.
These decisions stay with your people, always.
Using something else? Most business tools can be connected. We check yours on the discovery call.
The same open prices for every department. You pay for the automations you run.
Example: start with one automation, such as “Supplier follow-ups”. You pay 899 AED + 199 AED = 1,098 AED a month, plus 999 AED setup once. Add more whenever you are ready.
It reads PDFs, scans and phone photos, including documents in Arabic. Where a page is unclear or a figure looks wrong, it asks a person to check instead of guessing.
The reminders use wording you approve, sound like your team and stop the moment the supplier answers. You set how often they go out and when a case comes back to you.
Of course. Plenty of companies run purchasing from a shared spreadsheet and an inbox. We work with what you have, whether that is Google Sheets, Excel or an accounting tool, and keep it tidy.
Never without you. It prepares every purchase order from your normal supplier and order sizes, and nothing is sent until you approve it. After that it tracks the delivery date and reminds the supplier if it slips.
Book a discovery call. We'll map where your team loses time and show you what we'd automate first.
agent@gulfcommerce.ai·+971 58 885 7447·Ras Al Khaimah, UAE